Academic Integrity Policy: Non-U.S. Campuses

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Academic Integrity Policy: Preamble

In its mission to provide a career-oriented education, New York Institute of Technology strives to create a community of students, faculty and staff intent on teaching, learning and researching. As members of this learning community, students and faculty must work together to ask difficult questions of what we know and to discover what we have yet to learn. The foundation of academic work is intellectual integrity, credibility and trust. A learning community can only be maintained if its members believe that their work is judged fairly and that they will not be put at a disadvantage because of another member's dishonesty. For these reasons it is essential that all members of the NYIT community understand our shared standards of academic honesty. More than just a series of regulations, the Academic Integrity Policy serves as a guide for students and faculty for understanding these standards and their importance in the mission of NYIT.

SECTION II DEFINITIONS

ACADEMIC INTEGRITY

Academic integrity is the pursuit of scholarly work in an open, honest and responsible manner. Academic integrity is a basic guiding principle for all academic activity at New York Institute of Technology, and all members of the college community are expected to act in accordance with this principle. Academic integrity includes a commitment not to engage in or tolerate acts of falsification, misrepresentation or deception in the completion of academic work. Such acts of dishonesty violate the fundamental and ethical principles of the NYIT community and compromise the worth of work completed by others.

ACADEMIC DISHONESTY

All members of the NYIT community are expected to observe high standards of academic integrity and ethical behavior in completing assignments for evaluation, testing, research and publication. Any practice or conduct by a member of the NYIT community that seriously deviates from the ethical standards that are commonly accepted within the professional community and as outlined in this policy constitutes academic dishonesty. Academic integrity violations encompass any act that compromises the integrity of the educational process. These violations include, but are not limited to:

1. Plagiarism

Plagiarism refers to representing the words or ideas of another as one's own in any academic exercise without providing proper documentation of source. Examples include, but are not limited to:

  • Copying information word for word from a source without using quotation marks and giving proper acknowledgement by way of footnote, endnote or intertextual note.
  • Paraphrasing or putting into one's own words information from a source without providing proper acknowledgement/citation.
  • Reproducing without proper citation any other form of work of another person, such as a slides, musical phrase, a proof, experimental data, laboratory report, graphics design or computer code.

It is the responsibility of all students to understand the methods of proper attribution and to apply those principles in all written, oral and electronic submissions. This information is available from instructors, library staff, library website nyit.edu/library and the Writing Center.

2. Cheating

Cheating refers to intentionally using or attempting to use unauthorized materials, information or study aids in any academic exercise. Examples include, but are not limited to:

  • Copying from another student's examination, research paper, case write-up, lab report, and homework assignment or computer program.
  • Possessing or using unauthorized notes, text or other aids during an examination, quiz or other assignment.
  • Looking at someone else's exam before or during an examination.
  • Handing in the same paper for more than one course without the explicit permission of the instructors.
  • Possessing an electronic device that contains unauthorized information for a test or assignment such as programming one's computer or calculator to gain an unfair advantage.
  • Soliciting, obtaining, possessing or providing to another person an examination or portions of an exam prior or subsequent to the administration of the exam.
  • Talking, whispering or using a cell phone during an examination.
3. Unauthorized Collaboration

Unauthorized collaboration refers to working with other students without the instructor's permission in the preparation and presentation of reports, laboratory reports, homework assignments, take-home exams, term papers, research projects, case studies or otherwise failing to abide by the instructor's rules governing the academic exercise where the expectation is that the work to be completed is an individual and independent effort. Working in teams and collaborating with others in completing group projects and other assignments is an effective teaching pedagogy used by some instructors. However, collaborative learning must be sanctioned by the instructor. Students are encouraged to consult with the instructor if they are unsure about the assignment, course expectations or what constitutes unauthorized collaboration.

4. Fabrication

Fabrication refers to the intentional and unauthorized falsification, misrepresentation or invention of any information, data or citation in any academic exercise. Examples include, but are not limited to:

  • Falsifying or altering the data collected in the conduct of research.
  • Making up a source as a citation in an assignment or citing a source one did not use.
  • Attempting to deceive the instructor by altering and resubmitting for additional credit assignments, tests, quizzes or exams that have been graded and returned.
  • Stating an opinion as a scientifically proven fact.
5.Facilitation

Facilitation refers to intentionally or knowingly assisting any person in the commission of an academic integrity violation. Examples include, but are not limited to:

  • Allowing another student to copy one's answers during an examination.
  • Giving another student one's assignment or paper to copy or answers to a test or assignment.
  • Taking an examination or writing a paper for another student.
  • Inaccurately listing someone as co-author of a paper, case write-up, lab report or project that did not contribute.
  • Signing an attendance sheet for a student who was not present in class.
5. Misrepresentation

Misrepresentation refers to intentionally engaging in deceptive practices and misusing one's relationship with the college to gain an unfair advantage in the admissions process, access to programs and facilities, employment opportunities and any academic exercise. Examples include, but are not limited to:

  • Arranging for another student to substitute for oneself during an examination session or in the completion of course work.
  • Taking credit for work not done, such as taking credit for a group assignment without participating or contributing to the extent expected.
  • Falsifying, misusing, omitting or tampering with official college information in any form including written, oral or electronic including test scores, transcripts, letters of recommendation or statements of purpose to gain initial or continued access to the college's programs or facilities.
  • Altering, changing, forging or misusing academic records or any official college form regarding oneself or others.
  • Causing any false information to be presented at an academic proceeding or intentionally destroying evidence important to an academic proceeding.
  • Reporting an academic integrity violation known to be false.
  • Misrepresenting or falsifying class attendance or that of another student.
6. Participation in Dishonest Acts

Some dishonest acts that undermine the fundamental values of an intellectual community fall outside of the more specific academic integrity violations described above. Examples include, but are not limited to:

  • Purchasing a pre-written paper through a mail-order service.
  • Selling, loaning or otherwise distributing materials for the purpose of cheating, plagiarism or other academically dishonest acts.
  • Intentionally missing an examination or assignment deadline to gain an unfair advantage.
  • Stealing or attempting to steal an examination or answer key from an instructor, proctor or staff member.
  • Infringing upon the right of other students to fair and equal access to any library materials and comparable or related academic resources.
  • Attempting to prevent access by other users to the college's computer system and its resources, to degrade its system performance, or to copy or destroy files or programs without consent.
  • Offering bribes (e.g., monetary remuneration, gifts or favors) to any college official in exchange for special consideration, waiver of procedures or change of grade on an assignment or course.

SECTION III REPORTING VIOLATIONS OF ACADEMIC INTEGRITY

Students, faculty and staff share in the responsibility for maintaining the academic standards of the college, for promoting integrity and for upholding the Academic Integrity Policy. To protect the rights and maintain the trust of honest students and support appropriate behavior, instructors should regularly communicate high standards of integrity and reinforce them by taking reasonable steps to anticipate and deter acts of dishonesty in all assignments and examinations. To promote a learning environment that is built upon the fundamental values of honesty, trust, fairness, respect and responsibility each NYIT community member is encouraged to confront instances of suspected wrongdoing and to report alleged violations of the Academic Integrity Policy to the appropriate instructor, Assistant Dean/Supervisor, Director of Student Affairs/Dean of Students, or Executive Director/Campus Dean. A standard Academic Dishonesty Incident Report or a personal letter or meeting with the appropriate college official are all appropriate means by which referrals are made. Students are not obligated to report suspected violations, but they are encouraged to do so. Students may also approach those involved in alleged academic dishonesty to remind them of their obligation to uphold standards of academic integrity.

The Director of Student Affairs/Dean of Students, or Executive Director/Campus Dean (depending on the campus location), in collaboration with the schools on campus, maintains a log of academic integrity violations to track offenses, and to detect repeated occurrence of such offenses. For repeated student offenders, academic sanctions including expulsion, as listed in Section IV below, are applied with the utmost severity, depending on the level of the offense, and as the outcome of the Academic Dishonesty Review Process.

SECTION IV ACADEMIC DISHONESTY REVIEW PROCESS

There are two (2) types of forums provided by this code to review alleged violations of the Academic Integrity Policy.

A. Academic Resolution (Informal)

The instructor has the primary responsibility for control over classroom behavior and maintenance of academic integrity. Students involved in academic dishonesty, either directly or indirectly as a participant are immediately responsible to the instructor of the course who is obligated to address the alleged violation. Academic resolutions are conducted by the instructor of the course in which an alleged violation of the Academic Integrity Policy has occurred. When an instructor suspects that a student may have violated the college's policy, the instructor shall meet with the student to discuss his or her concerns and present the student with any supporting evidence and documentation. The student shall be afforded the opportunity to respond to the allegations and to offer an explanation.

1. Student Accepts Responsibility

At an academic resolution meeting if the instructor and the student agree that a violation has occurred and the student accepts responsibility for the violation, the instructor may at his or her discretion impose the following academic sanctions or grade penalties:

  • Issue the student a verbal warning together with advice about what is acceptable academic conduct.
  • Change the grade on the assignment, including lowering or assessing a failing grade.
  • Change the grade for the course, including lowering or assessing a failing grade.
  • Allow the student to resubmit the assignment or retake the exam.
  • Assign additional academic work or alternative assignments.

Imposing additional sanctions such as disciplinary probation, suspension, expulsion or removing a student from class are outside the purview of the instructor and may not be issued as part of the academic resolution process. These sanctions may only be rendered through the formal disciplinary process administered by the Office of the Director of Student Affair/Dean of Students.

2. Student Does Not Accept Responsibility

At the academic resolution meeting if the student does not accept responsibility and/or disputes the allegation or decision of the instructor, the instructor will assign an (I) Incomplete grade on the assignment or in the course pending the outcome of a hearing before the Discipline Review Board as outlined in this code. Students assessed an (I) Incomplete grade will be allowed to continue in the course without prejudice pending the outcome of the formal disciplinary process. If the course ends before the Discipline Review Board has acted, the instructor will submit the (I)

incomplete grade to the Registrar's Office pending a hearing before the Discipline Review Board. At the conclusion of the disciplinary process the instructor will submit a Change of Grade form with the Registrar's Office reflecting the outcome of the disciplinary hearing and the instructor's evaluation of the student's work in the course.

3. Academic Dishonesty Resolution Report

At the conclusion of the academic resolution meeting with the student, the instructor will complete an Academic Dishonesty Resolution Report signed by both parties indicating whether or not the student has accepted responsibility for a violation of the Academic Integrity Policy and any academic sanctions or grade penalties imposed.

The Academic Dishonesty Resolution Report may also be used by the instructor to request a formal review of the matter by the Director of Student Affairs/Dean of Students' Office and the Discipline Review Board. A copy of the report and all supporting evidence and documentation should be forwarded to the Director of Student Affairs/Dean of Students' Office and to the Assistant Dean/Supervisor within five (5) business days at the conclusion of the academic resolution process. The Academic Dishonesty Resolution Report serves as the official record of the meeting and will become part of the student's disciplinary record maintained by the Director of Student Affairs/Dean of Students' Office.

4. Meeting with the Director of Student Affairs/Dean of Students

Upon receipt of the Academic Dishonesty Resolution Report, the Director of Student Affairs/ Dean of Students will meet with the student who has accepted responsibility for a violation of the Academic Integrity Policy to review the policy and to stress its importance; outline the resources and services provided by the college to assist students in completing writing assignments and who may be experiencing academic difficulty; and issue a written warning indicating that a further violation of the Academic Integrity Policy will be attended by more serious disciplinary sanctions. In cases where a student is assessed and accepts a failing grade for the course by the instructor, the student will be informed that he/she is no longer allowed to attend the class. A summary letter of the meeting will be sent to the student and a copy forwarded to the instructor and Assistant Dean/Supervisor. In cases where the student does not accept responsibility for a violation of the Academic Integrity Policy, the Director of Student Affairs/Dean of Students will initiate the formal disciplinary process outlined in Section IV (B) of this code.

5. Academic Resolution Appeals

A student who accepts responsibility and agrees with the academic sanctions or grade penalties imposed by the instructor as part of the academic resolution process cannot appeal the decision to a higher authority, Discipline Review Board or the Grade Appeals Committee. The decision and sanctions imposed by the instructor are final. A student who does not accept responsibility and/or disputes the allegation or decision of the instructor has the right to have the matter reviewed by the Director of Student Affairs/Dean of Students' Office with a possible referral to the Discipline Review Board.

B. Discipline Review Board (Formal)
1. Authority and Jurisdiction

Administrative authority and responsibility for disciplinary policies and procedures on all NYIT campuses including international and global sites and in on-line courses is delegated by the President to the Vice President for Student Affairs. Jurisdiction of disciplinary matters involving violations of the Student Code of Conduct is assumed by the campus Director of Student Affairs/Dean of Students. The formal process used by the college to resolve alleged violations of the Academic Integrity Policy is a review of the matter by the campus Discipline Review Board.

2. Composition of Board

Formal hearings are conducted by the campus Discipline Review Board which consists of the Director of Student Affairs/Dean of Students who serves as chair, four (4) faculty members from different schools appointed by the Executive Director/Campus Dean, four (4) students appointed by the Student Government Association, and two (2) administrators from different departments appointed by the Director of Student Affairs/Dean of Students. The chair selects two (2) faculty members, two (2) students and one (1) administrator to hear each case and members serve on a rotating basis. Board members are appointed for two year terms.

3. Initiating Charges

The Director of Student Affairs/Dean of Students is responsible for investigating complaints of alleged violations of the Academic Integrity Policy and the Discipline Review Board will be called upon to hear cases under the following circumstances:

  1. If after a thorough review of a complaint it is determined that there is sufficient evidence to formally charge a student with a violation of the policy.
  2. If at the conclusion of the Academic Resolution (Informal) process the student disputes the allegation and does not accept responsibility for violating the Academic Integrity Policy or disagrees with the sanction(s) imposed by an instructor.
  3. A review of a student's disciplinary record indicates a second reported violation of the Academic Integrity Policy. warrants a review by the Discipline Review Board.

If the Director of Student Affairs/Dean of Students Office determines that there is insufficient evidence to charge a student with a violation of the policy the formal disciplinary process will not initiated and all parties will be notified in writing. If there is insufficient evidence to formally charge a student with a violation of the policy and the instructor chooses to issue an academic sanction or grade penalty, the student has the right to request a review of the matter by the Grade Appeals Committee.

4. Notice of Charges

Upon receipt of an Academic Dishonesty Resolution Report, Academic Dishonesty Incident Report or letter of complaint, the Director of Student Affairs/Dean of Students will provide the student with a written notice of the charge including specific code violations and a brief description of alleged offense(s) within five (5) business days via certified mail. The charged student will be provided an opportunity to attend an information session with the Director of Student Affairs/Dean of Students or designee, during which the student may review all materials to be used in his/her case including his/her disciplinary file, receive information regarding due process rights and procedures used in a disciplinary hearing, discuss the allegations upon which the charge is based, and obtain a copy of the Student Handbook and a list of additional resources.

If a student fails to respond to a request to schedule an information session and/or attend a scheduled information session within three (3) business days of receipt of notification, the student waives his/her right to an information session and a Discipline Review Board hearing will be scheduled.

5. Hearing Notification

Charged students shall receive notice of a Discipline Review Board hearing within five (5) business days prior to the hearing. Written notice shall include the date, time and location of the hearing. If the charged student fails to appear at the scheduled hearing or fails to provide adequate written notice requesting a postponement due to extenuating circumstances, the hearing will be held in the student's absence. The Director of Student Affairs/Dean of Students will determine whether the extenuating circumstances warrant a rescheduling of the hearing. No student may be found responsible for a violation of the Student Conduct of Code solely because the student failed to appear before the Discipline Review Board. The decision of the Board will be determined based on all the documentation and testimony presented at the time of the hearing.

6. Discipline Review Board Procedures

All formal hearings will be conducted using the following procedures:

  1. Presentation of formal charges by the Director of Student Affairs/Dean of Students (Chair of the Discipline Review Board).
  2. Brief review and affirmation of student rights and responsibilities by the Director of Student Affairs/Dean of Students.
  3. Administration of an oath of honesty and truthful testimony to the charged student prior to testimony before the Board.
  4. Opening statement by the charged student.
  5. Questioning of the charged student by the Board.
  6. Administration of an oath of honesty and truthful testimony to each witness prior to testimony before the Board.
  7. Presentation of evidence and/or testimony by the instructor or designee followed by questions from the Board and student. The student will present questions for the instructor to the Board Chair. The Director of Student Affairs/Dean of Students reserves the right to determine the method for delivery of questions and to determine the relevance of the question(s).
  8. Presentation of witnesses on behalf of the instructor or designee followed by questions from the Discipline Review Board and the student. Witnesses are excluded from the hearing except during their own testimony. Written statements may not be admitted into evidence unless signed by the witness. A copy of all written statements will be provided to the Discipline Review Board and the charged student prior to the hearing.
  9. Presentation of evidence and witnesses by the charged student followed by questions from the Discipline Review Board and the instructor or designee. The Director of Student Affairs/Dean of Students reserves the right to determine the relevance of the questions. Witnesses are excluded from the hearing except during their own testimony. Written statements may not be admitted into evidence unless signed by the witness. A copy of all written statements will be provided to the Discipline Review Board and the instructor prior to the hearing.
  10. Follow-up questions to the charged student and instructor or designee.
  11. Closing statement by the instructor or designee.
  12. Closing statement by the charged student.
  13. Adjournment.

All Discipline Review Board hearings are private and closed to the public. Formal hearings are taped via audio recording and the audiotape will serve as the official record of the hearing.

7. Role of the Director of Student Affairs/Dean of Students

The role of the Director of Student Affairs/Dean of Students when presiding over a Discipline Review Board hearing is to advise the student of his/her rights under the Student Code of Conduct; maintain an orderly hearing ensuring that all parties are treated with respect and free from intimidation or harassment; make all administrative decisions on matters relating to the admission of relevant evidence, testimony and questions; and administer the oath of truthful testimony to all participants.

8. Deliberations and Burden of Proof

At the conclusion of a Discipline Review Board hearing all parties except members of the Board are excused and the Board deliberates. The standard burden of proof used in all disciplinary cases is "preponderance of evidence." The term "preponderance of evidence," means that evidence, considered as a whole, indicates the fact sought to be proved is more probable, or that it is more likely than not the alleged behavior did violate the Academic Integrity Policy. The burden rests with the college and the student is presumed not responsible. Responsibility is determined by a simple majority vote of the Board members, except in cases involving expulsion, which must be unanimous. A student's academic and previous disciplinary record may not be used to determine responsibility but may be taken into account in determining appropriate educational and disciplinary sanctions.

Deliberations are not audio taped but the vote count, decision rendered and sanctions imposed are taped and become a part of the official record of the hearing.

9. Sanctions

If the Board determines that a student has violated the Academic Integrity Policy it has full discretion to impose the following sanctions:

  1. Warning – A written reprimand to the student that further violation of the Academic Integrity Policy will result in more serious disciplinary action.
  2. Educational Assignment– Required participation in a development task for the purpose of making a positive contribution to the student's well-being such as attendance at an educational workshop, research project, essay, meetings/interviews with college officials, planning and implementing educational programs, or other activities.
  3. Disciplinary Probation – A specified period of time during which a student has the opportunity to demonstrate his/her ability to be a responsible member of the NYIT community. A student on probation is prohibited from holding an office or being elected to any honorary society. May be restricted from participation in other activities as determined by the Board.
  4. Suspension – Suspension from academic enrollment and revocation of other privileges or activities, and the privilege to enter all NYIT campuses for a period of time not to exceed two (2) years. Conditions that will permit the student's readmission, if appropriate, will be specifically outlined in writing. Any communications with the college and student during the period of suspension will be directed to the Director of Student Affairs/Dean of Students.
  5. Expulsion – Complete termination of student status and academic enrollment for an indefinite period of time. This sanction may be recommended, but shall be imposed by the Executive Director/Campus Dean. Conditions that will permit the student's readmission, if appropriate, will be specifically outlined in writing. Any communications with the college and student during the period of expulsion will be directed to the Executive Director/Campus Dean.
10. Academic Sanctions and Grade Penalties

The Discipline Review Board does not have the authority to issue academic sanctions or grade penalties in cases where a student is found responsible for violating the Academic Integrity Policy. The evaluation of a student's academic work and issuing a course grade is the responsibility of the instructor. However, the Board may make a recommendation to the instructor for consideration. In cases where a student is found responsible for an academic integrity violation by the Board and the student has exhausted the disciplinary appeals process allowed by this code, the student cannot appeal the academic sanctions or grade penalties imposed by the instructor to the college's Grade Appeals Committee. The Board sanctions and any academic sanctions or grade penalties imposed by the instructor are final. In cases where a student is found not responsible for an academic integrity violation by the Board and the instructor chooses to impose an academic sanction or grade penalty to reflect the outcome of the formal hearing, the Director of Student Affairs/Dean of Students will refer the matter to the college's Grade Appeals Committee.

11. Findings

The decision of the Discipline Review Board will be communicated in writing to the student within five (5) business days at the conclusion of the hearing. The decision letter will include a summary of the evidence or finding of fact used to support its determination, any sanction(s) imposed, and the procedure for appeal. The instructor and Assistant Dean/Supervisor will be sent a copy of the outcome letter.

12. Discipline Review Board Appeals

Any student found responsible for a violation of the Academic Integrity Policy may request a review of the determination of responsibility and/or of the sanction(s) imposed by the Discipline Review Board. The burden of proof at the appellate level rests with the student to clearly show that an error has occurred during the disciplinary process. The appeal process is not a re-hearing of the disciplinary case, rather a review of the specified error as outlined in Grounds for Appeal. Decisions of the Discipline Review Board may be appealed to the Executive Director/Campus Dean. A written appeal must be submitted within three (3) business days of the receipt of the written decision of the Discipline Review Board. If the Board's decision is not appealed within this time frame, the original decision and all academic sanctions and grade penalties imposed by the instructor become final.

13. Grounds for Appeal

Failure to describe the nature of the evidence in full detail in the appeal letter will result in the denial of an appeal. Appeal considerations are limited to:

  1. A violation of a student's rights which substantially affected the outcome of the hearing. Appeals based on this consideration will be limited solely to a review of the record and tape recording of the disciplinary hearing.
  2. The evidence presented during the hearing was not substantial enough to justify a decision by the Discipline Review Board. Appeals based on this consideration will be limited solely to a review of the record and tape recording of the judicial hearing.
  3. New evidence is available which was not available at the time of the original hearing and could have substantially affected the outcome. The nature of the evidence must be described in full detail in the appeal letter.
  4. The severity of the sanction is disproportionate to the nature of the offense.

SECTION V RIGHTS AND PROCEDURAL SAFEGUARDS

Instructor

An instructor has the right to:

  1. Consult with the Assistant Dean/Supervisor, other faculty, Executive Director/Campus Dean, or Director of Student Affairs/Dean of Students to determine a course of action. If the evidence does not substantiate a violation, the matter will be dropped.
  2. Determine the student is not responsible for or involved in academic dishonesty after a meeting with the student.
  3. Meet with a student as part of the informal academic resolution process and impose any or all academic sanctions and grade penalties outlined in this policy.
  4. Request a formal review of the incident by the Director of Student Affairs/Dean of Students Office at the conclusion of the academic resolution process.
  5. Participate fully in a Discipline Review Board hearing including providing testimony and any supporting documentation, call and cross-examine all witnesses, provide recommendations to the Board related to possible sanctions if the student is found responsible for a violation, and to be notified of the hearing outcome.
Student

A student has the right to:

  1. Meet with the instructor as part of the informal academic resolution process to respond to the allegations and offer an explanation. The student may accept responsibility for the violation and the academic sanctions or grade penalties imposed by the instructor.
  2. Clear and complete notice of the charge(s) and a brief description of the allegations upon which the charge is based.
  3. A designated opportunity to review all information in his/her judicial file prior to a hearing.
  4. A fair and impartial hearing.
  5. An opportunity to present relevant evidence and information on his/her behalf, including presenting witnesses and/or signed written statements, unless waived for informal academic resolutions or where a student accepts responsibility for the charge.
  6. Cross-examine witnesses as circumstances permit. Appropriate witnesses may be called by the college to all formal hearings. Those witnesses who appear may be cross-examined by the charged student in an appropriate format determined by the Board chair. If called witnesses do not appear, their written or taped statements will be considered by the hearing body.
  7. Accompanied by an advisor selected by the student at all stages of the formal judicial process (Discipline Review Board). The advisor may not serve as a witness or represent the student before the hearing body. The student must speak for him/herself.
  8. Not provide self-incriminating testimony. Choosing not to do so does not constitute an admission of responsibility. However, absent such testimony, the hearing body may lend more weight to written documents and testimony of witnesses.
  9. Notification of the decision of the hearing in writing within five (5) business days after the conclusion of the hearing.
  10. Appeal the decision of the Discipline Review Board in writing within three (3) business days of the receipt of the hearing decision.
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Academic Standing

UNDERGRADUATE STUDENTS

At the conclusion of each term, two averages are computed for each student to indicate the general level of academic standing. The first is called the grade point average (GPA), which indicates the scholarship level for the quarter. The second is called the cumulative grade point average (CGPA), which indicates the scholarship level for all work taken at the college. The GPA is computed by adding all the quality points associated with the grades earned for the quarter/term and then dividing by the number of credits for those courses. The CGPA, computed in a similar manner, represents all the quality points associated with the grades earned during all the terms the student has attended NYIT, divided by the number of credits for those courses. Exception: For students who have changed majors, only quality points from the first degree program that are applicable to the present degree program are included.

Students receive one of the following grades for each course taken during the quarter:

Undergraduate Grading Scale Graduate Grading Scale
Letter Grade Grade Points Letter Grade Grade Points
A4.00 4.00
A-3.67  
B+3.33B+3.33
B3.00B3.00
B-2.67  
C+2.33C+2.33
C2.00C2.00
C-1.67  
D+1.33  
D1.00  
F0.00F0.00

Additional Grades: The grade of PR (Progress, Re-enroll) is used only for developmental courses and intensive English as second language courses for students who have made some progress, but who do not demonstrate satisfactory skills to pass those courses. Students are required to re-enroll in those courses in order to complete them. Required courses in which a grade of F was received must be taken over again. In those cases where a student failed a course and has retaken and passed it, only the passing grade shall be used, but the F shall remain on the transcript as a matter of information. The only courses which may be repeated for credit are those which result in the grades of C-, D+, D, W, WF, F or PR and IF. Students who have earned a C-, D+, D, W, F, WF, IF or PR in a course may retake the course for credit (one or more times) to earn a higher grade. Only the higher grade will be used in computing the GPA and CGPA. The other grade(s) will remain on the student's record as a matter of information.

Fall and spring semesters are 15 weeks long. The number of semester hours of credit earned for a course corresponds to the number of academic hours of instruction in a standard week. Two, or in some cases, three academic hours of laboratory or studio work in a standard week during a semester constitute one credit for most programs. Summer session classes are scheduled for an equivalent number of academic hours. Semester hours of credit are granted for the grades A, A-, B, B+, B-, C+, C, C-, D+, D or P.

The grade "I" (Incomplete) may be assigned if the student has not completed all course work by the end of the term, but is passing the course, has missed a minimal number of assignments or examinations, has intentions of completing the course in a relatively short period of time, and if there is reasonable expectation to complete the course satisfactorily. "I" grades should be fully documented. The temporary incomplete "I" grade, given by the instructor after consultation with the appropriate dean, is used when a student, because of some unavoidable circumstance, has been unable to complete all assigned work for the course. The instructor must certify that the student's work is passing at this point, and the student agrees to complete the missing assignments. When the work is completed, the instructor will forward the replacement grade to the registrar. Effective with the fall 2003 semester, the temporary grade of "I" shall change to a failing grade, IF (Incomplete Failing), if the student does not complete all work by the end of the allotted time (see academic calendar for dates). Such an "IF" grade may not be challenged, and the course must be repeated by the student to receive credit. An "I" will precede any grade given after completion of the course.

The following policies shall guide the awarding and calculation of the I grade and the change of the I grade to an IF grade: The student must request additional time to complete a single project, report or final examination. The grade of incomplete is to be assigned only to students who are otherwise passing the course at the end of the semester. The instructor has the right to refuse the request and may assign a final grade based solely on the work already completed. The grade of incomplete will change to the failing grade if the outstanding course work is not completed in accordance with the schedule in effect at the time it was assigned, regardless of the average the student otherwise maintained in the class (see academic calendar for dates). A single short extension of the time period shall be granted only in exceptional circumstances by the vice president for academic affairs. The grade of incomplete will not be assigned to students with excessive absences, especially when those absences include the final sessions of the course, unless extenuating circumstances have been established. The incomplete grade is recorded by the registrar as .attempted credits, until the course is complete. The incomplete grade that changes to a failing grade will carry zero quality points. The temporary grade of incomplete (I) shall change to a failing (IF) grade if the student does not complete all work by the end of the allotted time (see schedule below). Such an IF grade may not be challenged, and the course must be repeated by the student to receive credit. The following policies shall guide the awarding and calculation of the I grade and the change of the I grade to an IF grade:

  1. The student must request additional time to complete a single project, report or final examination;
  2. The grade of incomplete is to be assigned only to students who are otherwise passing the course at the end of the term;
  3. The instructor has the right to refuse the request and may assign a final grade based solely on the work already completed;
  4. The grade of incomplete will change to the failing grade if the outstanding course work is not completed in accordance with the schedule in effect at the time it was assigned, regardless of the average the student otherwise maintained in the class (the schedule is found below);
  5. A single, short extension of the time period shall be granted only in exceptional circumstances by the dean;
  6. The grade of incomplete will not be assigned to students with excessive absences, especially when those absences include the final sessions of the course, unless extenuating circumstances have been established;
  7. The incomplete grade is recorded by the Registrar as "attempted credits," until the course is complete;
  8. The incomplete grade that changes to a failing grade will carry zero quality points;
  9. Students can advance if an incomplete grade is assigned to a prerequisite course for the term immediately following the assignment of an I grade but cannot advance after an I grade changes to an IF;
  10. When the grade of incomplete is changed to an IF, the I grade shall remain on the record and the transcript so that it will read IF, thereby distinguishing it from the F and the WF grades;
  11. I grades may have an effect on the student's visa or other status. Students are encouraged to meet with their advisor prior to requesting the I' option.

The grade of "PR" is used only for developmental courses and intensive English as a second language courses for students who have made some progress but who do not demonstrate satisfactory skills to pass those courses. Students are required to re-enroll in those courses in order to complete them. Please refer to the NYIT Web site under the Worldwide section and then to the specific campus for current deadlines for the completion of incomplete courses

Change of Major – Undergraduate Programs

A change of major requires an official request, evaluation, and approvals by deans in both programs and the Registrar, and documentation. Once the request is formally approved and the change is made to the student's official records, a faculty advisor for the new major is then responsible for advising the student about selection of courses for each term. Students who wish to change majors must:

  1. Pick up a change of major form and credit evaluation form at the registration office;
  2. Bring the change of major form to the chair of the program from which the transfer is being made and secure the chair's approval and signature;
  3. Bring the change of major form and the credit evaluation form to the chair of the program being transferred to and secure an evaluation of credits toward the new degree and the chair's approval and signature.
  4. Then bring the signed forms to the Executive Director/Campus Dean's office for the dean's review and signature.

The Executive Director/Campus Dean's office will provide a copy of the signed forms to the student and to the student's academic file and send the official signed forms to the registration office to have the change made to the student's official record. Students should be aware that all credits may not transfer from the old to the new major and that this may affect students' academic level, the time it will take to complete the degree and the total cost of their education.

Change of Major – Graduate Programs

Students who desire to transfer from one NYIT graduate program to another must notify the Assistant Dean or Executive Director/Campus Dean that they are leaving their initial program and they must apply to and be formally accepted by graduate admissions and by the chair of the program to which they want to transfer. Requests for transfer of credentials should be made to the Registrar's office. If a student has a GPA of less than 3.0, or a classification status other than fully matriculated, the requested program must be approved by the dean. Students should be aware that all credits may not transfer from the old to the new major and that this may affect students' academic level, the time it will take to complete the degree and the total cost of their education. This information can be attained from the "What If feature" of My Advisor that full-time faculty have access to via NYITConnect.

Change of Classes (Drop/Add)

Students are permitted to add and drop courses as well as transfer between sections of the same class during the first two weeks of semester. To do so, the student must fill out a Drop/Add form, meet with an academic advisor to receive stamped approval, and then take the form to the Registrar's office for processing. If there is a change in the number of credits previously registered for, the student must reconcile the changes in fees with the bursar. During summer sessions, however, students can only add or drop classes without financial penalty before the first scheduled day of a course.

CLASS ATTENDANCE

Students are expected to attend all classes. While instructors are not required to make attendance a variable in determining final grades, faculty may set the number of allowable absences at a specific number or percentage of class sessions, and may deduct from a student's grade if absences exceed this amount. Students are required to attend at least 85% of the classes, otherwise they will receive - F grade in the course in which they exceeded that level. The faculty member's policy on attendance must be clearly described in the course syllabus and noted verbally in class at the first class meeting. Clear criteria for excused absences must be provided. Attendance policies must be applied consistently to all students in the class. Students' attendance can significantly affect their financial aid and tuition obligations, and thereby their own and NYIT's financial resources. Class attendance records will be submitted to the dean's office at the end of the term along with other course documents.

CLASS STANDING

UNDERGRADUATE STUDENTS

Students shall be defined as freshman if they have earned less than 31 credits, sophomores if they have earned from 31 to 62 credits, juniors if they have earned from 63 to 96 credits, and seniors if they have earned more than 96 credits.

Classification of Undergraduate Students by Credits

  • Freshman … Less than 31 credits earned
  • Sophomore … 31–62 credits earned
  • Junior … 63–96 credits earned
  • Senior … More than 96 credits earned

A student may take a maximum of 18 credits per semester. A student on the Dean's (See section on Early Warning below) list may take a maximum of 21 credits per semester without special permission. To take 22 or more credits in one semester, a Dean's list student must have permission from the Assistant Dean/Supervisor and the Admissions Office.

GRADUATE STUDENTS

Students are normally allowed to carry nine credits, or three courses per semester. A program beyond nine credits may be permitted if a student has given evidence of the ability to complete such a program successfully.

COMPLAINTS ABOUT A COURSE OR AN INSTRUCTOR

If a student has complaints about a course or an instructor, the first step is to speak with the instructor involved. If a satisfactory understanding cannot be reached, the student should make an appointment to see the Assistant Dean/Supervisor responsible for the specific course. If the matter remains unsolved after meeting with the Assistant Dean/Supervisor, an appeal may be made to the Academic Dean of the School or College offering the course, through the Executive Director/Campus Dean's office. Providing supporting documentation regarding the matter is recommended. For all other complaints (such as complaint about an Assistant Dean for instance, or non-academic complaints), students need to refer to the section on Student Rights, Responsibilities, and the Grievance Policy.

COMPUTER REQUIREMENTS

All NYIT programs require the use of computers and Internet to complete course assignments and for research. Computer labs and open-use computers are available for students registered in a program of study. Each NYIT student will receive a systems account giving them access to the Internet and other user services such as NYIT Connect. It is important to note that each account owner and workstation user is solely responsible for the usage incurred through her/his account/workstation. Anyone who intentionally abuses accounts and privileges, degrades system performance, misappropriates computer resources or interferes in any way with the operation of the computer facilities is subject to cancellation of privileges and disciplinary action. Students, other than those receiving approved accommodations for a disability, are prohibited from using electronic recording devices in the classroom without prior permission from the instructor. For further information please see the NYIT Academic Computing Code of Responsible Technology Usage.

DEAN'S AND PRESIDENTIAL LIST (UNDERGRADUATE STUDENTS ONLY)

A full-time matriculated student who has attained a minimum grade point average of 3.50 or higher in any semester in which he or she completed 12 or more credits (without any I grades) or a part-time matriculated student who has attained a minimum grade point average of 3.60 or higher in any semester in which he or she completed six or more credits (without any I grades) has earned a place on the Dean's Honor List. Students who meet the same standards and earn a 3.70 or above are placed on the Presidential Honor List. Notification of these awards is sent to students, and the appropriate honor is recorded on their transcripts.

DEGREES WITH DISTINCTION

UNDERGRADUATE STUDENTS

A graduating student who has attained a cumulative quality point average of at least 3.70 receives the baccalaureate degree summa cum laude; at least 3.50, magna cum laude; and at least 3.20, cum laude. Students must complete 55 percent of all coursework at New York Institute of Technology. If 55 percent of the work was not taken at NYIT, only grades for courses accepted as transfer credit from previous colleges will be computed into the cumulative grade point average. Students must first receive at least a 3.20 at NYIT before transfer credits are computed into the cumulative average. Fifty-five percent of all college grades must be in the form of letter grades from either NYIT or a former college. Student with less than 55 percent of discernible letter grades are not considered for honors. These distinctions are notes on students' diplomas as well as on their transcripts.

GRADUATE STUDENTS

A graduating student who has earned a cumulative GPA of 3.50 or better will graduate with distinction. Honors are recorded on both the student's permanent record and diploma. In addition, programs may offer awards to outstanding graduate students at commencement.

EARLY WARNING

After each term, students who are placed on probation or suspension are notified by e-mail or SMS text messages of their need to make an appointment with their Assistant Dean regarding their academic standing. It is strongly suggested that students alerted on their academic standing meet with the school administrator immediately.

ENGLISH LANGUAGE PLACEMENT EXAMINATIONS

NYIT offers its courses and other educational activities in English. Students must have an appropriate level of listening, speaking, and writing skill in English in order to be academically and personally successful in their college career. Applicants must earn an appropriate score on TOEFL or IELTS examinations to be admitted; 550 TOEFL, 6.0 IELTS. Undergraduate students must also take the English Language Placement test to be placed in an appropriate level of English courses and have permission to take upper level courses. Students whose scores show they do not have the requisite language skills for success will not be admitted

ENROLLMENT OF STUDENTS

Individuals who wish to enroll in the college for the purpose of earning a degree must file a written application for matriculated status. The college reserves the right to refuse matriculation for specific NYIT programs. NYIT reserves the right to review a degree candidate's status at any time on the basis of performance and progress. Non-matriculated students may be admitted to individual courses if they meet the prerequisites for these courses. Students who initially enroll as non-matriculants will be limited in the number of credits they may take as a non-matriculated student. An undergraduate may take up to 12 credits and a graduate student may take up to 6 credits. After they have reached that limit, they will need to apply and be admitted before continuing to take courses.

FAILURE

Required courses in which a grade of F was received must be taken over again. In those cases where a student failed a course and has retaken and passed it, only the passing grade shall be used, but the F shall remain on the transcript as a matter of information. The only courses that may be repeated for credit are those that result in grades of C-, D+, D, W, WF, F or PR, and IF or reduced grades because of plagiarism must appeal through the Academic Integrity Policy procedures, not through the procedures described in this document.

GRADE APPEALS

1. Basis for grade Changes

Students who disagree with the grade they receive in a course may appeal the grade within 30 days of the deadline for the Faculty Member to hand in grades. Grades can be considered for change only if there is unequivocal evidence of one or more of the following:

  • The grade was incorrectly calculated
  • A clerical error was made in recording the grade
  • The instructor discriminated against the student on the basis of gender, race, religion, national origin or other classification * Arbitrary and capricious conduct by the instructor
  • A mitigating circumstance prevented the student from completing final course requirements. [In such case, the grade would be changed to "I" and the student would have a set period of time to complete the work, in accord with NYIT's policy on grades of Incomplete.]

The student begins a grade appeal by filling out a change of grade form, which can be collected from the Executive Director/Campus Dean's office. The completed form should clearly state which of the five grounds for appeal is relevant and unequivocal supporting evidence for the claim should be supplied by the student at this time. Completed forms are then forwarded by the Executive Director/Campus Dean's office to the instructor for review of class materials and the formulation of a written response on the form within ten days. Once completed by the student and the instructor, the form is forwarded by the Executive Director/Campus Dean's office to the Director of Student Affairs/Dean of Students for consultation with the relevant Assistant Dean. Should the position of Director of Student Affairs/Dean of Students not be filled by an NYIT employee, the Executive Director/Campus Dean will fulfill this role. If the Assistant Dean agrees with the instructor to change the grade, a change of grade form is filled out by the instructor, the Registrar, and the Executive Director/Campus Dean. If the instructor and Assistant Dean are in agreement that the grade should not be changed, the Director of Student Affairs/Dean of Students is notified and relays the negative result to the student. If the student disagrees with the outcome, he has the right to appeal to the Grade Appeal Committee within 5 working days of being notified via the Director of Student Affairs/Dean of Students. If the instructor and the Assistant Dean disagree on the grade appeal, the Director of Student Affairs/Dean of Students will forward the case to the Grade Appeals Committee. The Grade Appeals Committee shall meet upon request from the Executive Director/Campus Dean. In the event that NYIT no longer employs the instructor, a student's challenge shall commence with the Assistant Dean.

The Grade Appeal Committee comprises of the Executive Director/Campus Dean who will chair the committee and the Director of Student Affairs/Dean of Students who are non-voting members of the committee. In addition the Grade Appeals Committee comprises of two full-time faculty members from the relevant school (the faculty member that issued the initial grade is excluded from the committee), and one full-time faculty member from a different school. The faculty member that issued the grade and the student appealing the grade are invited to the meeting, but are not required to be present. A grade awarded under Academic Dishonesty may not be appealed under this procedure, unless the charge has been resolved in favor of the student pursuant to NYIT's Academic Integrity Policy. The Executive Director/Campus Dean will issue his decision based on the recommendations from the Grade Appeals Committee. This decision is final and binding.

In cases where the grade has been changed to an “I”, the student shall have one additional semester and a summer beyond the final decision of the Grade Appeals Committee in which to complete the work. The temporary grade of (I) shall change to a failing (IF) grade if the student does not complete all work by the end of the allotted time (see schedule in the catalogue). Such an IF grade may not be challenged, and the course must be repeated by the student to receive credit.

2. Report and Determination of the Grade Appeals Committee

As mentioned above, and based on the recommendation from the Grade Appeal Committee, the Executive Director/Campus Dean will issue his decision which, at this point will be final and binding. This decision will be notified by the Executive Director/Campus Dean's Office to the student, the instructor, the Assistant Dean and the Grade Appeals Campus Committee for their records.

No grade maybe changed by the central New York Registrar without the signatures of the instructor, the Assistant Dean and the Executive Director/Campus Dean. It should also mention: “Grade Appeal” on the change of grade form.

REQUIREMENTS FOR GRADUATION

  • The satisfactory completion of a designated program of study for the degree, as verified by the school of the student's major and by the Academic Senate; Students are responsible for ensuring that all degree requirements listed in the catalog in effect on the date of their matriculation are fulfilled. Errors on degree maps or senior advisement forms do not constitute a basis for waiving degree requirements.
  • All students who wish to be considered candidates for an undergraduate degree must file an application for graduation with the registrar at the beginning of their last semester.
  • A minimum cumulative grade point average of 2.00 (Some programs require a higher CGPA);
  • All undergraduate students must complete a minimum of 50% of credits at NYIT. Depending upon the major field of study, other additional requirements may apply for graduation. Some major fields of study have additional requirements, and students are responsible to ensure that they have met all academic standards for graduation. Completed graduation applications must be filed with the registration office by the published deadline.

TIME LIMIT FOR GRADUATE STUDENTS

In the best interests of the student and the college, a maximum of five years is allowed for completion of degree requirements. Under exceptional conditions, an additional year may be permitted upon formal request to the appropriate Assistant Dean and approval by the Academic Dean.

MAINTENANCE OF ACADEMIC STUDY FOR GRADUATE STUDENTS

Students must have a graduate quality point average of 3.0 or better in order to graduate. Accordingly, those whose graduate academic record falls below 3.0 will be placed on academic probation and must raise the quality point average to 3.00 within one semester, in order to return to full academic status. Students whose graduate academic record includes two or more C's not balanced by A's or includes any failures in coursework may be dropped from the program.

GRADUATION CRITERIA – GRADUATE PROGRAMS

Prior to the expected graduation date, graduate students must meet the following academic standards:

  1. The satisfactory completion of a designated program of study for the degree, including thesis, project, comprehensives and other requirements. Students are responsible for ensuring that all degree requirements listed in the catalog in effect on the date of their matriculation are fulfilled. Errors on degree maps or advisement forms do not constitute a basis for waiving degree requirements.
  2. A minimum cumulative quality point average of 3.00.
  3. Some majors have additional requirements. Students are responsible for meeting all academic standards for graduation.
  4. Completed graduation applications must be filed with the registration office by the published deadline.

MATRICULATED STATUS

A matriculated student is one who has been accepted as a candidate for a doctorate, master's, bachelor's or associates degree. The college reserves the right to review a student's qualifications for continuing matriculation based on performance. Non-matriculated or special students are defined as those who are not working toward a degree. These students either do not fulfill the minimum entrance requirements for degree programs or, although eligible for candidacy, do not wish to matriculate. They may be admitted to individual courses within their field of interest or to a limited number of courses in any one term)

HONOR SOCIETIES

International and national honor societies recognize students' scholarly achievement. In addition to general honor societies, NYIT has several discipline-specific chapters that recognize achievement in a specific field.

  • The Phi Eta Sigma National Freshman Honor Society accepts full-time matriculated students who have earned a 3.5 grade point average during their first year of registration in the college and who have not completed more than 20 semester hours or 30 quarter hours at another college or university after high school graduation and before matriculation at NYIT.
  • Nu Ypsilon Tau honors students who have achieved a GPA of at least 3.40 for at least 62 credits earned and for transfer students who have completed a minimum of 45 of the 62 credits at NYIT and have earned a CGPA of 3.40.
  • The Golden Key International Honour Society accepts full-time, fully matriculated students who have successfully completed at least fifty 50 semester hours, with at least 25 of those semester hours at NYIT, and have demonstrated scholastic excellence by maintaining a grade point average of 3.5 or higher.
  • Delta Mu Delta – achievement in business.
  • Tau Alpha Pi – achievement in engineering technology.
  • Alpha Epsilon Rho – achievement in communication arts and broadcasting any further information should be requested from the Director of Student Affairs.

OFFICIAL TRANSCRIPTS

To have an official transcript sent out, students must go to the Office of the Registrar to complete a transcript request form. A fee must be paid for each transcript, and one week should be allowed for the request to be processed. No transcript will be issued unless the student's bursar account is clear.

PREREQUISITE AND CO-REQUISITE COURSES

Many courses require prerequisite and/or co-requisite courses. A prerequisite course must be passed prior to taking the desired course, and a co-requisite course must be taken at the same time (or in some cases taken before). Prerequisites are listed in the catalog. It is the student's responsibility to meet all necessary course prerequisites and co-requisites. If a student enrolls in a course but has not fulfilled the prerequisites or co-requisites for this course, the Assistant Dean/Supervisor has the authority to administratively withdraw the student from course. A waiver for a co-requisite or pre-requisite course may be granted by the academic Dean on the recommendation off the Assistant Dean.

PROBATION AND DISMISSAL POLICY – UNDERGRADUATE

A student must achieve a minimum cumulative grade point average (CGPA) of 2.00 in order to graduate. A minimum CGPA of 1.70 as a freshman, 1.90 as a sophomore and 2.00 as a junior or senior must be achieved to maintain satisfactory academic status at NYIT.

An undergraduate student at NYIT must achieve a minimum cumulative grade point average (GPA) of 2.00 to graduate. A minimum cumulative GPA of 1.70 as a freshman, 1.90 as a sophomore, 2.00 as a junior or senior must be achieved to maintain satisfactory academic status at NYIT. (GPA calculations are truncated after the second decimal place, and not rounded.)

Probation I: The first time an undergraduate student's cumulative GPA falls below the minimum required, the student shall be placed on Probation I for his/her next regular term. The student will receive a letter from the Registration Office outlining available academic support services and requiring the student to meet with an academic advisor. Additionally, a student on Probation I status may be prevented by the Assistant Dean or designee from registering for more than 12 or the minimum full-time credits in future semesters until he/she is removed from probation.

Probation II: When an undergraduate student is on Probation I and his/her cumulative GPA falls below the minimum required for two sequential terms, the student shall be placed on Probation II for his/her next regular term. The student will receive a letter from the Registration Office outlining available academic support services and requiring the student to meet with an academic advisor. A student on Probation II status cannot register for more than six credits until he/she is removed from probation.

Dismissal: When an undergraduate student's cumulative GPA falls below the minimum required for three sequential (but not necessarily continuous) regular terms, the student will be dismissed from the college. Dismissal is defined as ineligible to pursue credit-bearing courses at NYIT for a period of two academic years or until a minimum GPA of 2.0 is earned for the most recent 24 credits taken at another accredited institution of higher education. The decision of dismissal shall be automatically appealed to the Executive Director/Campus Dean. The Executive Director/Campus Dean may uphold the dismissal decision or may recommend reversal of the dismissal decision and may impose additional conditions for continuing registration. The Executive Director/Campus Dean may also appoint a committee to address these cases. The Executive Director/Campus Dean may also appoint a committee to address the case. Students are limited to one appeal per term and the Executive Director/Campus Dean's decision is binding and final.

PROBATION/DISMISSAL POLICY – GRADUATE STUDENTS

Graduate students must have a grade point average of 3.0 or better in order to graduate. Accordingly, those whose graduate GPA falls below 3.0 will be placed on academic probation and must raise their GPA to 3.0 within two semesters in order to be removed from probation. Students whose graduate academic record includes two or more C's not balanced by A's, or includes any failures in coursework, may be dropped from the program. Students who have earned a C or F in a course may retake the course to earn a higher grade. Only the higher grade will be used in computing the GPA; however, the original C or F will remain on the record as a matter of information. The only courses that may be repeated for credit are those which result in grades of C, W, F, IF, U, or WF.

Responsibilities of the Committee on Academic Probation and Dismissal:

The Committee on Academic Probation and Dismissal is a subcommittee of the Admissions and Academic Standards Committee and is charged with reviewing the transcripts of students who fail to meet the college's minimum retention standards and to make decisions for remedial action or dismissal from the college. The Committee on Academic Probation and Dismissal will meet at least twice a year, after the fall and spring semesters, to review academic transcripts and make decisions. The committee may request and utilize supporting documentation from faculty, advisors, administration, and students to make its decisions. The committee shall work to develop a method to inform faculty and advisors of its decisions for remedial action or dismissal from the college. Students have the right to appeal a decision for remedial action or dismissal, and the committee will review the appeal and either overturn or stay its original decision. Students are limited to one appeal per semester, and the committee's decision is binding and final. Voting members of the Committee on Academic Probation and Dismissal include: Chief academic officer or designee, Chief student affairs officer or designee, Coordinator, Central Advising Center, Dean of each school or designee.

PROGRAM CHANGE (DROP/ADD)

A student is permitted to change courses as well as sections during the drop/add period as long as his or her advisor has approved the change. To effect a change of program, a student is required to file an official change-of-program form. No change of program may be made after the second week of each term. Students may drop and add courses without financial penalty during this period as long as the drop does not result in a full withdrawal from courses for the term. Students who drop to zero credits are considered to have fully withdrawn from NYIT and are subject to tuition charges in accordance with the NYIT refund policy. Please refer to the withdrawal period to determine your tuition and fee liability.

Traditional Semester:

  1. Dropping at any time from the date of registration through the last day of the second week of the semester - 100 percent refund on the tuition and the college fee.
  2. Dropping at any time after the start of the third week of the semester - no refund.

Summer Course:

  1. Dropping at any time from the date of the student registration to the day before the first scheduled day of the course - 100 percent refund of the tuition and the college fee.
  2. Dropping at any time during the second week of course - 50 percent refund of tuition only.
  3. Dropping at any time after the start of the third week of the course - no refund.

READMISSION OF FORMER GRADUATE STUDENTS

Former graduate students of NYIT who wish to return and/or resume study must apply for readmission. If a student's last date of attendance was within the past five years, the student must complete and submit a readmission form through the Office of Admissions and Registration. If a student's last date of attendance was more than five years ago, the student must complete and submit a new application for admission.

READMISSION OF FORMER UNDERGRADUATE STUDENTS

Former undergraduate students of NYIT who have not attended within the last five years are required to re-apply through the Office of Admissions. Once readmitted to the college, students must fulfill the curriculum requirements in effect at the time of readmission. Those who have not attended NYIT within five years, and who are within 30 credits of degree completion, may make a request to the dean to follow the curriculum in place at the time of initial admission. The dean's approval shall be based on compliance with accreditation, federal and state regulations, accredited or registered degree offerings, among other factors.

REGISTRATION PROCEDURES

NYIT makes every effort to provide registration information in advance of each registration period. Students are responsible for completing their registration process by the publicized date. Registration procedures are the same for all students. The schedule of tuition and fees is subject to change. Check tuition and fee schedule each term. Early registration within the period designated assures the most flexible choice of program and eliminates early cancellation of under-enrolled course sections. A course may be cancelled by NYIT for any reason, including insufficient enrollment. Official registration in a course section is required in order to earn a grade for a class. Registration must be completed by the end of the change of program period (see Academic Calendar). Therefore, students who have not officially registered for a course section will not receive a grade retroactively. Students are not officially registered until all tuition and fees are satisfied. Attendance is not permitted in any class without official registration for that class.

CANCELLATION OF COURSES

A course may be cancelled by NYIT during the add/drop period for any reason, including insufficient enrollment. If a course is cancelled, the student will be refunded any fee s/he may have already paid. In the event that the student wishes to enroll in another course, the fees already paid may be used toward payment for the new course.

SCHOLASTIC DISCIPLINE

The continued registration of any student is dependent upon regular attendance, proper conduct and achievement of passing grades. Any one of the following is regarded as sufficient cause for dismissal: irregular attendance, neglect of work, conduct deemed by the college not consistent with general good order, or failure to comply with the college's rules and regulations. The college reserves the right to terminate a student's enrollment at any time. Every student has the right to appeal a termination decision. Contact the Director of Student Affairs/Dean of Students for information about the appeals process. See also Student Code of Conduct, Academic Integrity, and other policies in this Handbook

SECOND BACHELOR'S DEGREE REQUIREMENTS

Students who already hold a bachelor's degree may earn a second bachelor's degree by satisfying the following requirements;

  • Upon application to the Office of Admissions, the student should seek formal advisement from the Assistant Dean. With this advisement on record, the student may proceed and be reviewed for acceptance into the program.
  • A cumulative GPA of at least 2.0 must be earned in the courses taken at NYIT for the second degree.
  • The work toward the second degree must be completed in a major or program distinctly different from the major or program in the first degree.
  • A student must complete all core requirements of an NYIT bachelor's degree. The work in the major area of concentration must be completed in accordance with the requirements listed in the applicable catalog.
  • A minimum of 36 credits over and above any used to satisfy the requirements of the first bachelor's degree must be completed at NYIT. A minimum of 18 of these 36 credits must be in the new major field of concentration.

Note: to complete a new major/concentration may require significantly more than 36 credits. Students may not re-take courses previously completed toward the first degree. Students should have an approved degree map on file showing an academic plan at the start of their studies.

TAKING COURSES AT OTHER COLLEGES

No student will be permitted to take a course(s) at another college unless the following conditions are met:

  • Student must have a cumulative grade point average of 2.0 or higher.
  • Student must have a zero bursar balance. Students wishing to take courses at other colleges must obtain a permission to attend another college form from the Admissions Office. The form must be signed by the Assistant Dean and Executive Director/Campus Dean and returned to the Admissions Office before the course is taken. Upon completion of the course, the student must request that an official transcript be sent to NYIT's Office of the Registrar from the college at which the course was taken. Upon completing the course, students are responsible for furnishing the NYIT registrar with official transcripts so that credit may be entered on their records. An official transcript must be received at NYIT no later than one month after completing the course. A grade of C or better is required for credit. Students on probation may not take courses at another college.
  • All educational intuitions must be accredited.

WITHDRAWAL FROM A COURSE

The decision to withdraw from a course is a serious matter and should be made by the student only after consulting with the course instructor and faculty advisor. Students withdrawing from a course are not entitled to a refund of tuition. Students may withdraw from any course within the first eight weeks of the semester (or within 8 meetings of cycle classes) and receive the grade of W (Withdrawal). After the first eight weeks of the semester (or after the 8th meeting of cycle classes) students may withdraw with the transcript notation of W only if they are passing at the time and receive the instructor's permission. After the 8th week or equivalent, if the student is failing the course a grade of WF will be assigned. Official Withdrawal from courses requires the submission of the withdrawal form to the registrar with both the student's and the instructor's signature. Faculty may indicate that the student is not passing the course when the student requests a withdrawal after the 8th week or equivalent. Furthermore, the instructor may assign a WF on the final grade roster if a student has stopped attending the course, but may not assign the W. The grade of F is appropriate when a student had been regularly attending classes, but did not pass the course. Withdrawal forms are available in departmental offices and once completed must be filed with the Registrar.

WITHDRAWAL FROM THE COLLEGE

Students who wish to withdraw from the college may initiate an official withdrawal by contacting the registration office and obtaining a Withdrawal from the College form. Depending on the circumstances, the student's withdrawal date will be recorded as the date the student began the withdrawal process or the date the student notified the College of his/her intent to withdraw. Tuition refunds, if any, will be based on the withdrawal date. If a student withdraws with a balance due on his/her account, no transcript, information or employment references will be furnished until the account is cleared.