Verification of Student Identity for Online/Distance Learning

Revision History

Policy: IT-2010-1.0
Revision: 1.0
Supersedes: None
Approved: January 1, 2010
Effective Date: January 1, 2010
Manhattan and Long Island Campuses

Distribution List

  • Planning and Assessment: (1) copy
  • Registrar: (1) copy
  • Admissions: (1) copy
  • Information Technology: (1) copy

Approvals

  • Dr. Niyazi Bodur
    Vice President, Information Technology and Infrastructure
    January 1, 2010

Purpose

The policy and procedures below are designed to comply with the Higher Education Opportunity Act (HEOA), concerning verification of student identify in distance learning or online learning.

Scope

The policy applies to all students in all credit-bearing, online/distance education courses offered by NYIT, beginning with the application for admission and continuing through a student's graduation, transfer or withdrawal from the college. All methods of verifying the student's identity must protect the privacy of the student.

Policy

All credit-bearing courses and programs offered through online learning or distance education must verify that the student who register for an online or distance education course or program is the same student that participates and completes the course to receive academic credit.

Procedure

Online learning / Distance Education

The verification of a student's identity begins at the time of admission and the first course registration. After a student has been through the admission process and is accepted to attend, NYIT's Information Technology department is responsible for creating secure, unique login and password for the accepted student.

Both the NYIT Office of Admissions and the NYIT Office of the Registrar maintain student biographic, demographic, admission and enrollment records in the NYIT Student Information System (SIS). This authoritative data is replicated into the NYIT Identity Management system (IDM), which creates LDAP authentication records in addition to authorization, controls in the NYIT hosted Blackboard Learning Management System (LMS). Access to the LMS requires valid LDAP credentials in addition to an official class registration.

All sensitive data, including FERPA-governed and enrollment related records, are presented to students via encrypted transport methods, predominantly HTTPS. Access to such information requires valid LDAP credentials, in addition to authorization controls within the LMS and/or SIS. As noted, authorization controls are primarily dictated by enrollment records within the SIS.

When a student first logs in, they are prompted to set up security questions that allow electronic retrieval of their password if the student forgets their password. Students may reset their password by visiting the ‘password reset' link in the NYIT Portal, namely https://my.nyit.edu/. The full procedure and password specifications are contained therein.

If a student cannot recall the answer to their security questions, they are required to submit valid photo identification to Service Central or NYIT Enrollment Services Center to reset their password.

Students are responsible for maintaining the security of their login information and password. This information may not be shared or given to anyone other than the person to whom they were assigned. Users are responsible for any use and activity of their account.

All students taking online courses are using Blackboard, NYIT course management system, which requires secure usernames and passwords.

NYIT's distance learning classrooms use video conferencing technologies to deliver instruction. This technology provides visual identification as well as the secure user name and passwords as well as visual identification.

Inquiries

Direct inquiries regarding this policy to:

Office Locations & Address

New York Institute of Technology
Information Technology and Infrastructure
Green Lodge, Suite #204
Northern Boulevard
Old Westbury, NY 11568-8000
Phone: 516-686-1414
Fax: 516-686-7405

Mailing address

Information Technology and Infrastructure
Green Lodge, Suite #204
New York Institute of Technology
PO Box 8000
Old Westbury, NY 11568-8000

Hours of Operation

Office of Information Technology and Infrastructure can be reached Monday through Friday between 9:00 a.m. and 5:00 p.m.

Effective Date

This policy is effective January 1, 2010.