Project Vision

Transform our business processes to achieve operational excellence, foster a culture of continuous improvement, and empower all employees to drive the success of New York Tech’s mission.

Project Mission

The mission of project WIN is to foster a culture of innovation by using technology as a catalyst to transform HR and finance processes while creating a collaborative environment that encourages continuous improvement throughout the New York Tech community.

Guiding Principles

• Work together as a team. Assume good intentions, and communicate and collaborate in the spirit of respect and inclusion.
• Make the most of this opportunity. Challenge current practices and welcome diverse perspectives to drive innovation.
• Adopt best practices. Embrace delivered functionality and integrate insights from partner and other higher education peers.
• Simplify processes. Streamline complex processes to enhance efficiency and effectiveness.
• Prioritize user needs. Focus on common scenarios and the end-user experience.
• Ensure future flexibility. Make design choices that support flexibility, sustainability, and continuous improvement.

Project Objectives

To deliver best-in-class administrative services to New York Tech faculty, students, and staff, the Workday implementation project will:

• Streamline, standardize, and automate business processes.
• Improve service delivery by providing a more accessible and intuitive user experience that makes it easier to get work done and harder to make mistakes.
• Maximize efficiency and enhance productivity
• Lower operating costs and improve service delivery.
• Establish an accurate, trusted, and timely reporting environment.
• Strengthen our security, compliance, and risk management capabilities.
• Deliver modern technical solutions and minimize complexities.

Project Scope

The project scope will include key processes used for human resources, payroll, finance, and technology.

Human Resources

• Human Capital Management (Core HCM)
• Academic Appointments
• Compensation

Finance

• Foundational Data Model/FDM (Chart of Accounts)
• Customer Accounts (Accounts Receivable)
• Supplier Invoicing (Vendors/Invoices)
• Business Assets (Fixed Assets)
• Banking & Settlement (Treasury)
• Leave/Absence Management
• Payroll/Payroll Cost Allocations
• Post - Award Grants Management
• Internal Service Billing
• Financial Accounting
• Effort Certification
• Expense Reports
• Time Tracking
• Procurement
• Endowments

Technology

• Reporting and Data Management
• Security (Application Security)
• Conversions
• Integrations
• Mobile Access